
62 I Maven Income and Growth VCT 3 PLC
Company’s assets to the Manager. Such delegation is in
accordance with the delegation requirements of the
AIFMD. The delegation embraces implementation of the
Manager’s system of internal control, including financial,
operational and compliance controls and risk
management. Internal control systems are monitored
and supported by the compliance function of the
Manager, which undertakes periodic examination of
business processes, including compliance with the terms
of the Management and Administration Deed, and
ensures that recommendations to improve controls are
implemented.
Risks are identified through the Company’s risk
management framework, covering each function within
the Manager’s activities. Risk is considered in the
context of the guidance issued by the FRC and includes
financial, regulatory, market, operational and
reputational risk. This helps the Manager’s model
identify those functions most appropriate for review.
Any errors or weaknesses identified are reported to the
Company and timetables are agreed for implementing
improvements to systems. The implementation of any
remedial action required is monitored and feedback is
provided to the Committee.
The key components designed to provide effective
internal control for the year under review, and up to the
date of this report are:
• the Manager prepares forecasts and management
accounts that allow the Board to assess the
Company’s activities and review its investment
performance;
• the Board and Manager have agreed clearly defined
investment criteria, specified levels of authority and
exposure limits. Reports on these areas, including
performance statistics and investment valuations,
are submitted regularly to the Board;
• the Manager’s evaluation procedure and financial
analysis of the companies concerned include detailed
appraisal and due diligence;
• the compliance function of the Manager reviews the
Manager’s operations, system and controls on a
regular basis;
• written agreements are in place that specifically
define the roles and responsibilities of the Manager
and other third party service providers;
• clearly documented contractual arrangements exist
in respect of any activities that have been delegated
to external professional organisations;
• the Committee carries out a bi-annual assessment
of internal controls by considering reports from the
Manager, including oversight of Maven’s
whistleblowing policy, its internal control and
compliance functions, and taking account of events
since the relevant period end; and
• the compliance function of the Manager reports
bi-annually to the Committee and has direct access
to the Directors at any time.
The internal control systems are intended to meet the
Company’s particular needs and the risks to which it is
exposed. Accordingly, these systems are designed to
manage, rather than eliminate, the risk of failure to
achieve business goals and, by their nature, can provide
reasonable, but not absolute, assurance against material
misstatement or loss.
Assessment of Risks
In terms of the assessment of the risks facing the
Company, it is recognised that the investment portfolio
forms a significant element of its assets. The recognition,
ownership and valuation of the investment portfolio
is, therefore, an area of particular attention by the
Committee. Specifically, the risk is that investments are
not recognised and measured in line with the Company’s
stated accounting policy on the valuation of investments
as set out in Note 1(e) to the Financial Statements on
page 76.
Another risk is that the Company does not recognise
income in line with its stated policy on revenue
recognition. The maintenance of VCT status is another
risk that the Company has to address and the approach
to address each of these risks is set out below.
Valuation, Existence and Ownership of the
Investment Portfolio
The Company uses the services of an independent
custodian (JPMorgan Chase Bank) to hold the quoted
investment assets of the Company. An annual internal
control report is received from the Custodian, which
provides details of the Custodian’s control environment.
The investment portfolio is reconciled regularly by the
Manager and the reconciliation is also reviewed by the
Independent Auditor. The portfolio is reviewed and
verified by the Manager on a regular basis and
management accounts, including a full portfolio listing,
are prepared quarterly and considered at the quarterly
meetings of the Board. The portfolio is also audited
annually by the Independent Auditor.
The valuation of investments is undertaken in accordance
with the Company’s stated accounting policies, as set out
in Note 1(e) to the Financial Statements on page 76.
Unquoted investments are valued by the Manager and
are subject to scrutiny and approval by the Directors.
Investments listed on a recognised stock exchange are
valued at their closing bid market price.
The Committee considered and challenged the
assumptions and significant judgements in relation to
the valuation of each unquoted investment and was
satisfied that they were appropriate. The Committee
also satisfied itself that there were no issues associated
with the existence and ownership of the investments
that required to be addressed.